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Data Protection and Privacy Statement

Data Protection and Privacy

Research Design Service North East and North Cumbria (RDS NENC) is funded by the National Institute for Health Research to provide research design advice for health and social care researchers in the North East of England.

The RDS NENC complies fully with the General Data Protection Regulations.

As a recipient of support from NIHR Research Design Service (RDS) we will collect information about the advice we provide to you and the research funding application you may subsequently submit. This information will be used by the Research Design Service to give appropriate advice, but may also be shared with the NIHR Central Commissioning Facility (CCF) to evaluate the management and delivery of the RDS. The CCF is part of the Department for Health and Social Care (DHSC) National Institute for Health Research (NIHR). All information will be held securely and treated in the strictest confidence by the RDS, CCF and NIHR.

The NIHR privacy policy includes further information including ways NIHR may use your data, contact details and details of your individual rights regarding how your data will be used. This includes details of the information collected by NIHR, why it is collected, how long it will be retained and how the information will be used.

When you contact RDS NENC we will ask you for your contact details, which include your name and email address, your occupation and the organisation at which you are employed. This personally identifiable information is stored securely by the RDS NENC, and only members of the RDS NENC staff are able to access this information. No personally identifiable information provided to the RDS NENC will be passed on or otherwise distributed to any third party (any organisation or person outside the RDS NENC) by RDS NENC staff, except where individual consent has been sought and granted or there is an overriding statutory obligation to do so.  These details will be used for various analyses of the service and in reports to other organisations. The information presented from the analyses will be anonymous and will not be linked to any personally identifiable information.

You will be asked to let us know about outcomes of your research application. All publically funded projects funding panel minutes and decisions are made openly available and all successful applications are made available via the Europe PubMed Central (Europe PMC). If we are unable to obtain an outcome from you then we will use publically available sources, such as Europe PMC or information gained from funders to determine an application’s outcome.

How we use your information – mailing lists

If you have agreed to join our mailing list, we will send you our monthly newsletter and occasional information about local RDS NENC events.  We will never sell or swap your details with third parties. However we do use MailChimp as a means of distributing our newsletter and therefore, your name and email address will also be held by them. Please see MailChimp’s Privacy Policy

How to contact us

If you wish to contact the RDS NENC to ensure that your contact details are correct and up-to-date or to ask for your contact information to be removed from our records, please contact RDS NENC at:  Telephone (0191) 208 7000, E-mail

You can also contact Newcastle University’s Data Protection Officer at: Maureen Wilkinson, Data Protection Officer, Newcastle University, Claremont Tower, Claremont Road, Newcastle Upon Tyne, NE1 7RU, United Kingdom, Email

Should you have any complaint about the way that RDS NENC processes your personal information you can make a complaint to the Information Commissioner by visiting – – or by writing to the Commissioner at – The Information Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Your contact information will be removed from our records, one year after the end of the RDS NENC contract period (currently one year from 30/09/2023), unless the information relates to a financial transaction when we are obliged to retain it for up to seven years for auditing purposes.

If we decide to change our Data Protection and Privacy Statement, we will post details of any changes on the data protection section of the RDS NENC website ( This will help ensure that you are always aware of what personal information we collect, how we use it, how long we will retain it for and under what circumstances, if any, we share it with other parties.

Please contact if you require any further information.

Please also see our cookie policy.


Updated: 24 May 2018